Email… A Great Tool When Used Responsibly

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Folks, it’s the year 2016 and email has been around for a while. The first email was sent in 1971 by Ray Tomlinson. Granted email wasn’t then what it is now but it’s still the first one sent on record. Email has been a major part of the news over the last few months specifically in politics. #DNC #HRC I’m not here to get political but to remind people how important it is to be responsible with email content.

Ray tomlinson

There are about 1.4 billion email users on a daily basis and 55 billion (non Spam) emails sent each day. I mean unless your a high profile executive or a politician your chances of being hacked are probably less but there’s no sense in even taking the risk. I’m not sure why people are so careless. Or is it that people just don’t care about the consequences? No accountability?

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Types of information to keep out of emails if you’re a business…

  1. Corporate Strategic Vision
  2. Marketing Plan
  3. Employee names, addresses, SSN’s, and DOB’s
  4. Employee Salaries
  5. Healthcare info
  6. 401K documents
  7. Passwords
  8. Any Level 1 or 2 sensitive data
  • The Federal Trade Commission (15 U.S.C §§ 41-58, as amended)states that: “Regular email is not a secure method for sending sensitive [Levels 1 or 2] data … the better practice is to encrypt any transmission that contains information that could be used by fraudsters or identity thieves.”

Types of information to keep out of personal emails…

  1. Name, address, SSN, and DOB
  2. Healthcare info
  3. Financial documents and related information
  4. Passwords and usernames
  5. All personal family information
  6. Any Level 1 or 2 sensitive data

Things to consider before clicking send

  1. If someone besides the intended gets their hands on it will I be in trouble?
  2. Can I lose my job?
  3. Will it harm my reputation?
  4. Can it hurt my family?
  5. Is the contents considered ethical?

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Cyber security is becoming more and more important and also harder to keep up with. It’s so important that you take this topic seriously. It could cost you a lot of money or your job. Consider these when it comes to social media too. But that’s a whole other subject I’m not interested in writing about.

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Email… A Great Tool When Used Responsibly

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